Rule 57 of the Central Goods and Services Tax (CGST) Rules, 2017 states the provisions regarding “Generation and Maintenance of Electronic Records” as follow:
1) It is crucial that proper electronic backups are maintained and preserved so that, in the event that records are accidentally destroyed or natural disasters occur, the information can be restored within a reasonable time frame.
2) The registered person who maintains electronic records is required to produce on demand, in hard copy or in any format that can be readily accessed electronically, the relevant records or documents, which have been duly authenticated by him.
3) If any registered person stores accounts and records electronically, he shall, upon request, give the details of the files, their passwords, explanations of the codes used for access, and any other information that may be necessary for such access, as well as a sample copy of the information in the files in print form.
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